Administrator
Salary: £16,409 per annum (£24,614 FTE)
Closing date: until filled
Working hours: 25 hours a week. Monday-Friday, office hours. Days to be discussed. (or 37.5 hours if interested in full time position)
Contract Type: Part-time Permanent (possibility of Full Time Permanent) all year round
Holidays: 5.6 weeks annual leave including bank holidays.
Start date: Immediate
Probationary period: 6 months
Application process
To apply for this role you will be required to complete the school’s standard application form .
Please note that it is not necessary to enclose a separate CV, although you may do so if you wish – however, we still require a completed application form.
You will be notified as soon as possible after the closing date, if you have been selected for an interview.
If you do not hear from us in the two weeks following the application deadline, your application has been unsuccessful on this occasion.
Michael Hall School values the diversity of its community and aims to have a workforce that reflects this. We therefore encourage applications from all sections of the community.
Michael Hall School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All positions are subject to an enhanced DBS check.
Job Description
Reporting to: Head of People and Culture
Purpose of Role:
The People and Culture function aims overall to deliver effective and efficient support, maintaining the agreed standards of service, to the students, staff and parents who make up the school community. To support in the smooth running and effective administration of People and Culture policies and procedures within the School, including but not limited to;
· Recruitment administration (with particular attention to Safer Recruitment practices)
· Absence monitoring
· Maintenance of personnel records
· Information management (via the Schools MIS)
· Monitor and maintain the People and Culture team email, forwarding emails to the relevant member of the team and/or responding to emails accordingly
Recruitment:
· Support the People and Culture Assistant with end-to-end recruitment and induction processes
· Coordinate interviews and prepare interview documentation
· Support with interviews where required
· Carry out general People and Culture administration and filing
· Support with oversee People and Culture administration and records, including Disclosure checks and right to work documentation
Absences:
· Input absence data into the School’s MIS
Other:
· Support the Head of People and Culture (or other line manager(s)) in employee relations meetings, taking minutes/notes where necessary
· Liaise with Safeguarding/Reception staff for the administration of Volunteers and Visitors to the site in line with Safeguarding procedures
· Record learning and development information/data
Professional:
· Attend relevant training on a regular basis.
· Be pro-active in identifying training needs
· Keep up to date with Equal Opportunities and Safer Recruitment guidance and policies
· Deliver staff information
· Support Induction(s)
· Undertake any reasonable request of the Senior Leadership Team
· To abide by the Codes of Practice set by The Chartered Institute of Personnel and Development.
Person Specification
Essential:
Excellent knowledge of Word, Excel and highly proficient with IT
Exceptional administration skills
Prioritise a demanding workload
To be able to work to deadlines
Outstanding written and verbal skills
Enjoys working with people
Committed to safeguarding and promoting the welfare of children and young people
Excellent interpersonal skills
Pro-active & solution focused
Professional approach to work, combining integrity and respect for confidentiality at all times
Team-minded
Desirable:
Previous admin experience within a school environment
Knowledge of Safeguarding
Benefits:
Casual dress
Company pension
Cycle to work scheme
Free parking
Health & wellbeing programme
On-site parking
Sick pay
Schedule:
Monday to Friday
Work Location: In person with ability to commute/relocate:
Forest Row: reliably commute or plan to relocate before starting work (preferred)
Safeguarding Statement:
Michael Hall School values the diversity of its community and aims to have a workforce that reflects this. We, therefore, encourage applications from all sections of the community.
Michael Hall School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All positions are subject to an enhanced DBS check.
